Fund Application Guidelines

Before Applying: Important Points To Note

• Applicants are required to source for their own language experts or consultants to ensure suitability and quality of projects. Please include the resumes of core team members in your application submission. Examples of core team members with key roles: language consultant, writer, illustrator, etc.

• The approved funding amount for each project will depend on the nature and scope of the project, as well as the availability of funds.

• Applicants are advised to keep the Fund informed if he/she intends to seek co-funding support from other organisations/agencies.

Key Considerations

• Events and Programmes
  Examples of event/programme types:
  - Plays/dramas
  - Booths/exhibitions
  - Competitions
  - Social Media Campaigns

• Teaching and Learning resources
  These resources are encouraged to reflect Singapore’s local context and culture. Examples of resource formats:
  - Print
  - Digital Media
  - Non-digital Media (Games and Teaching Aids)
  

Key Considerations

The Fund is open to individuals and organisations/institutions with the relevant experience and expertise to implement the project.

• All submitted proposals should promote the learning of:
       - English Language (EL) and any one, two or three official Mother Tongue Languages

• The Application Form and Proposed Budget should be completed in the English language and submitted via FormSG.

• Only proposals with a completed Application Form will be evaluated for funding consideration. The form should include information on the specific deliverables, time-line, milestones and project costing.
  

Eligibility and Application Process

• The Fund has specific periods for Calls for Proposals (CFPs) each year in January and July. Proposals may also sometimes be received through applications made for Bulan Bahasa and Tamil Language/Youth Festival.

• Applicants are advised that the Fund requires grantees to take in the Fund’s input to meet the Fund’s objectives and expectations.

• Applicants are encouraged to factor in additional time for vetting and printing/production before launch date, especially for print and digital resources, and submit your applications in the appropriate CFP period of January or July.

• Proposals that are received after the closure of the CFP periods will only be assessed in the next CFP.

Time-Validity and Disbursement of Grant

• The maximum time-validity for the funds awarded to each project will typically be up to three years, and projects should be completed within this time frame.

• No expenditure is allowed before the signing of any Project Agreement.

• Approved funds will be disbursed to successful applicants in tranches set at suitable milestones of project implementation, and subject to completion and submission of all project deliverables. In general, grants are disbursed in three tranches, as summarised in the table below:

• In line with the Fund’s mandate to provide quality Fund-supported resources to benefit the sector, the Fund will work with the applicant on the provision and distribution of such complimentary resource copies.

• Applicants must declare other sources of funding for the proposed project and related work in the electronic form. This includes funding that has been received, as well as funding that the applicant is in the process of applying for, or is intending to apply for. A NIL response is required if the applicant does not intend to apply to any other organisations/agencies for funding.

Evaluation Criteria

Preparing and Submitting The Application

Applicants would be required to submit the e-form placed on bilingualism.sg and ensure that these documents are attached:

1. Proposed Budget and Declaration of Other Sources of Funding Form (Annex I)
2. Audited Financial Statements (For organisation/institution only)

3. Organisation Profile (For organisation/institution only)

4. Team Profile

5. Sample of Work (e.g. synopsis, sample pages, etc.)

6. Application Checklist, duly checked off per applicable item

Important

- Incomplete submissions of required application documents would not be considered.

- Applications will only be evaluated for funding when all the required documents and information are submitted.

Window Period for Applications

• From 2025 onwards, the online form for CFP will be left open throughout the year. This is to facilitate and enable applicants to familiarise themselves with the form.

• Submissions made after the closure of the specific CFP period will only be assessed in the subsequent CFP period.

Notification of Outcome

• Applicants who submit their full proposals can expect to receive notification of their application outcome within three to six months from the closure of CFPs (31 January and 31 July respectively).

• Successful applicants will receive a Letter of Offer with the approved funding quantum, as well as terms and conditions of funding support. The grant offer will be valid for two weeks from the time the Letter of Offer is sent out. If the offer is not accepted within this period of time, the offer will lapse.

• Unsuccessful applicants will receive a rejection e-mail within the same period.

• The outcome of all applications are final and appeals will not be considered.

Project Agreement

• Applicants who accept the Fund’s offer will proceed to sign a Project Agreement with the Fund, detailing the funding quantum, deliverables and terms of the contract. An Expenditure and Progress Report is to be submitted to the Fund at each tranche disbursement.

• Once the project is completed, applicant will have to submit the Final Progress Report, together with the actual expenditure and statement of accounts to the Fund’s auditor for certification.